RTOC - The club

The Renault Turbo Owners Club is the largest Club on
the Internet for turbocharged Renaults!

The Club

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The RTOC Committee members and their roles within the club:

Treasurer - Ian S
The Treasurer deals with the financial aspects of the club, except for subscriptions which will mainly be recorded and banked by the Membership secretary. They will maintain a record of the accounts that the members can see on the club website.

Membership Secretary - Ian S
The Membership secretary is responsible for mailing membership packs to new members and recording and banking any subscriptions that are not automatic. They buy stationary, stamps, envelopes, ink cartridges and prints the mailings. They will also hold stock of the members pack apparel.

Shop Manager - Bigfoot
The Shop manager will be responsible for the distribution of all shop goods, banking any payments not made through Paypal (shop@rtoc.org). They keep the treasurer updated with shop business and maintain records of stock, replenishing it when needed. The sales of RTOC merchandise at major events when possible is encouraged. Design of shop goods is in the control of the shop manager, after the approval of the committee.

Senior Area Rep -
The Senior Area Rep is responsible for supervising the Area Reps and maintaining the on-line area reps database. They encourage Area reps to meet their target of three events per year and keep a record to see if they are meeting those requirements. They also contact all Area Reps Bi-monthly, offer advice, and help if required.

Events - Slammed 66
The Club Events Manager is responsible for organising club representation at shows and events. This includes contacting venues, reporting information to the committee and club, booking and allocation of tickets based on member interest, promoting the event and care of the club displays and marquee. They are the point of contact for any member at or travelling to a club event. They will arrange club events such as 1/4 mile and rolling road days, assist with trackday and National Day organisation and work with Area Reps to promote local meets and events.

Events - R5MJH
The Club Events Manager is responsible for organising club representation at shows and events. This includes contacting venues, reporting information to the committee and club, booking and allocation of tickets based on member interest, promoting the event and care of the club displays and marquee. They are the point of contact for any member at or travelling to a club event. They will arrange club events such as 1/4 mile and rolling road days, assist with trackday and National Day organisation and work with Area Reps to promote local meets and events.

Social Media - LeeR5GTT
Responsible to managing the RTOC Twitter page.

Social Media - Red October
Responsible to managing the RTOC Facebook page.

Committee member - Alex
They may deal with all aspects of website maintenance including managing files, classifieds, events, links and polls. Removing obsolete or wrongly classified threads and file editing /deleting. Editing, approving and uploading articles.

Committee member - Ashy
They may deal with all aspects of website maintenance including managing files, classifieds, events, links and polls. Removing obsolete or wrongly classified threads and file editing /deleting. Editing, approving and uploading articles.

Committee member - James_Surridge G1 5 GTT
They may deal with all aspects of website maintenance including managing files, classifieds, events, links and polls. Removing obsolete or wrongly classified threads and file editing /deleting. Editing, approving and uploading articles.

Committee member/Moderator - Matt Cole
They may deal with all aspects of website maintenance including managing files, classifieds, events, links and polls. Removing obsolete or wrongly classified threads and file editing /deleting. Editing, approving and uploading articles.

Moderator - Red October
They may deal with all aspects of website maintenance including managing files, classifieds, events, links and polls. Removing obsolete or wrongly classified threads and file editing /deleting. Editing, approving and uploading articles.

Website co-ordinator - Ian S
Administrates and oversees the general running of the web servers, mail server / service and domain names. Liaises with the Web, mail and domain hosting companies, programmers and technical assistants. Ensures all of it remains paid for as appropriate.

Website developer - R5MJH
Installs, edits, maintains the website(s), functions, features and various aspects. Liaises with Website co-ordinator, programmers, etc.

Club Member Rules
If any of our Club Member Rules are not followed, a committee member will issue you with an infraction.

An Introduction to User Infractions
The User Infraction system is designed to automate the management of misbehaving users.

Specific Infractions carry a point total that is awarded to users for inappropriate conduct. When a user reaches pre-determined point levels, the user is given an automatic ban for ï¿½xï¿½ amount of time depending on the severity of the infraction. An example of this would be to ban a user for one week for receiving their third infraction and then banning them permanently for receiving their sixth infraction

Each infraction level has an expiration time. When the infraction expires, the associated points are removed from the user's point total and the user's infraction groups are recalculated.

Infraction levels can at the moderators discretion be given as warnings, without awarding any infraction points. This will not add anything to your total infraction points. The warnings will serve as a reminder to members of the forumï¿½s rules and encourage you to follow them.

Moderators have the ability to give an infraction and/or a warning. Moderators will send a message to the user that details why the infraction is being given. This message will be sent as a Private Message. At the same time, a new thread for discussion of the infraction will be automatically created in the committee general forum.

This is the Renault Turbo Owners Club infraction system points and the reason for giving the points:

Title	Points	Expires
Spamming	2	1 Month
Inappropriate Language	2	1 Month
Advertising in the main forum	2	1 Month
Insulting other members	5	3 Month
Pornographic material posted or linked to	10	3 Month
Classifieds Abuse	10	6 Month
Disrespect towards the site staff	20	6 Month
Aggression or violence to members	30	6 Month
Racist/Sexist/Prejudiced remarks or comments	30	12 Month

This is what will happen if your points build up:

Total Points	Ban Period
10	3 Days
20	5 Days
30	2 Weeks
35	1 Month
40	Permanent

General Guidelines
a) Before starting a new thread for help/assistance on the site we recommend you do the following:
Always read the forum stickies and articles section before posting. These places are full of information that has previously been covered.
Search the boards to see if your question has already been answered ( it probably has)
If you find something similar then ï¿½add to the post that best matches your problemï¿½
If you do not find what you are looking for, start a new thread but make sure you add it to the relevant forum. For example do not put general chit chat in the events page or questions related to the Renault 5 GT Turbo in the Renault 5 Turbo/ Turbo 2 forum.
When starting a thread, make sure the subject contains specific information to what you want to know. Most people will skip over subjects that say "Help me please" or "Please read this!!!!!" If you want help, you need to catch their eye with a specific statement, like "What turbo?. I am confused between a T2 and a T25"
b) Do not "bump" your posts. For the uninitiated, a "bump" is a simple post that says "bump" in the subject or body, and doesn't contribute any additional value to the thread. You need to be patient as there might not be someone on the site that knows the answer to your question at that time.
c) Please do not try and sell items on the boards. Thatï¿½s what the Classifieds section is for.
d) Please do not post wanted notices on the boards. Thatï¿½s what the Classifieds section is for.
e) Please do not add a "signature" to your post. Your member profile is the appropriate area for telling everyone about your website/company/witty remarks.
f) Itï¿½s okay to post a message saying " seen at /. Are you a member?" but please respect the fact that some people may not want to have their registration number (licence plate?) advertised here.
g) Use of the club notice boards is a privilege not a right and can be partially of fully withdrawn at the discretion of the committee.

Language
Foul language and personal abuse/derogatory remarks will not be tolerated.

Pornography
No pornography is allowed on this site, specifically this means no topless pictures and no pictures of exposed genitalia, be it male or female.
This is a car club; if you want that sort of thing there are other sites for that.

Personal vendettas
RTOC will not get involved with personal vendettas and should be resolved over phone or by PM.

Illegal Activities
Please do not post "street" race-type adventures. We have no way of knowing what the daytime jobs are of the club members. It is feasible that we have club members who are from the motor insurance industry. References to unsanctioned racing on the public highway are just the kind of thing we want to keep from the insurance industry.
A number of members do officially race/drag/rally their cars and telling us all about this is fine.
Obviously we want you to enjoy your car to the max. But please, post no reference on this message board to racing adventures on the open public highway.
Any unlawful activities will be reported to the relevant authorities.

Traders
Suppliers of parts and/or services are reminded of the common commercial practice of not slagging off each other. If you are in business, this is not the place to try to undermine someone else's business. The club members comprise owners, fans and people with a commercial interest in Renault Turbos who are mainly trying to help each other without, primarily, profiting at the expense of others.

Refunds
No refunds will be given to any member who fails to follow our rules and is subsequently banned from the club using our infraction system.

Club Rules and Regulations

PART 1: CONSTITUTION

1. Title
The Club shall be entitled The Renault Turbo Owners Club. The name Renault 5 GT Turbo Owners Club shall remain in use temporarily.

2. Objective

The objectives of the Club shall be -
a) To keep members in touch with each other.
b) To promote a fraternal feeling amongst members.
c) To increase membership through advertising and word of mouth.
d) To encourage active participation of members in events, meetings, and all aspects of the Club.
e) To achieve these objectives, by arranging social functions, and meetings, to publish a newsletter, for circulation to members at least six times a year and to maintain a website for members, with limited access to non-members.

3. Membership

There shall be three types of member -
a) Member
b) Associate Member. Any husband, wife, partner, may be considered as an Associate Member. The status of Associate member shall carry no vote, or voice in the business of the Club.
c) Honorary Member. Any person who in the opinion of the Central Committee is deemed worthy of such status. Honorary Members will be invited to make a subscription to the Club, and in doing so will be entitled to speak on the business of the Club, as if a full member.

PART 2: CLUB RULES

1. Subscriptions

a) There shall be two type of subscription, which shall be of twelve months duration-

b) New membership ï¿½15
c) Renewal Membership ï¿½15

2. Change of Address

Members must update their personal settings (user CP) of any change of address.

3. Conduct

Any member, who in the opinion of the Club Committee, by their conduct at any of the Club's Meetings, Functions or Website, do not follow the club member rules or in any other way brings the Club into disrepute, may have their membership suspended without any refund on the remaining membership.

4. Election of Officers

a) The Officers shall be confirmed in office at the Annual General Meeting. The Officers' term of office shall be one year. The Officers may stand for re-election at the end of their term in office.

b) Any prospective candidate who wishes to stand for office must be able to demonstrate to the satisfaction of the Club Committee an ability to fulfil the function of the role.

c) In order to stand for office, a candidate must receive a majority vote of the existing Club Committee.

5. Provision of Casual Vacancies on the Club Committee

a) In the event of vacation of office, or due to incapacity, or for any other reason, an Officer is unable to fulfil their office, the office will remain vacant until the next Annual General Meeting, when a new Officer shall be elected as in Rule 4.

6. Officers / Committee Duties
All Officers shall be expected to serve a minimum of one year in office, and shall be expected to give at least six months notice of leaving a post prior to the fourth anniversary of appointment.

a) The Officers of the Club shall comprise of these people/positions. See this page for titles and job descriptions.
b) Officers may co-opt an assistant, if required, but that assistant will carry no vote within the committee.

7. Annual General meeting

The Annual General Meeting will be held in a location decided by the committee at National Day.

8. Meetings of the Committee

The Club Committee shall have a web meeting on the first Wednesday of every month; additional Committee Meetings may be arranged at the discretion of the Chairman. All Committee Members shall be informed of all meetings, together with a copy of the minutes of the last meeting.

11. Alteration of Rules

These rules may only be varied by a majority vote taken at the Annual General Meeting. Notices of motion proposing variation must be submitted to the Chairman, not less than thirty days prior to the Annual General Meeting.

PART 3: CLUB REGULATIONS

1. Meetings
No general meeting of the Club or Committee will take place unless there are not less than three members present, including the Chairman or their elected deputy.

2. Motions

All motions shall be submitted to the Membership Secretary in writing, giving the names of proposer and seconder, at least four weeks before the meeting.

3. Order of Meetings

a) The agenda will be read by the Chairman.
b) Two Tellers will be elected who will be responsible for checking and recording the voting at the meeting.
c) The minutes of the previous meeting will be read by the Membership Secretary. Any question on the Minutes shall be restricted to their accuracy and not used to re-open discussions on completed business.
d) Matters arising from the minutes.
e) The Membership Secretary's Report will be given.
f) The Chairmanï¿½s Report.
g) The Treasurer's Report.
h) The Events Coordinator's Report.
i) Matters of general interest to the Club will be read by The Membership Secretary.
j) Election of Officers, if appropriate.
k) Motions.
l) Any other business approved by the Chairman.
Note: Only questions of accuracy shall be allowed on Items 3 (e), (f), (g) and (h).

4. Voting

All voting shall be by a show of hands except that connected with the election of Officers and Committee Members, which shall be by voting papers, containing the name of the person or persons voted for, if contested.

5. Decision of Proposals by Majority Votes

Every proposal at a meeting shall be decided by a majority of votes of the members present voting on that proposal. In the case of equality of votes, the person presiding at the meeting shall have a second or casting vote.

6. Debate

a) The proposer will rise, address the Chair and read or state the terms of the motion.
b) The seconder will rise, address the Chair and state that he seconds the motion and may give their reasons for doing so.
c) The Chairman will then open the meeting for discussion.
d) Each speaker will address the Chair and may only speak once on a motion.
e) During the time a member is speaking, all other members shall remain seated.
f) The mover may exercise the right to reply.
g) Any amendments will be voted first and if carried the original motion as amended will be recorded as carried.
h) Whenever the Chairman rises to speak, no one shall remain standing, nor shall anyone else rise until the Chair is resumed.

7. Withdrawal of Motion

Once a motion is proposed and seconded it may only be withdrawn by the proposer and seconder with the unanimous consent of the members present.

8. Recinding of Motions

A resolution may not be rescinded at the meeting at which it is passed.

PART 4: RULES FOR COMMITTEE MEETINGS

1. Meetings

No meeting will take place unless there are not less than four members present, including the Chairman or their elected deputy.

2. Agenda

The Agenda for all meetings shall be drawn up by the Membership Secretary in conjunction with the President. Notice of the Meeting together with the Agenda and the Minutes of the previous Meeting shall be circulated to all Committee Members at least fourteen days prior to the Meeting.

3. Motions

All notice of motion shall be submitted to the Membership Secretary at least four weeks prior to the date of the next meeting, to enable the him and the President to include these on the circulated agenda.

4. Minutes

The minutes of the previous meeting having been circulated, may be read, or if agreed, taken as read. A vote shall then be taken as to their accuracy or otherwise. Any inaccuracies will be noted and the minutes amended accordingly.

5. Voting

All voting shall be by a show of hand, except as otherwise directed by the chairman.

6. Conduct

The conduct of the meeting will then follow the general rules as in Part 3: Club Regulations, 5, 6, 7 and 8.

7. Current Rules and Regulations

A copy of the Current Rules and Regulations will always be available at all committee meetings.

8. Distribution of the Current Rules and Regulations

When a new Officer is elected, a copy of these Rules and Regulations should be given to them, so that they have them for reference during term of office.

Last revised: 31/5/13

Regards
The Committee